Have your friends alluded to the fact you might suffer from Obsessive Compulsive Disorder? Have you already planned every little detail about your wedding and is now losing sleep over trying to figure out how you can clone yourself so you can coordinate your own weddings?
If you answered “yes,” then either of the “Day of” or “Month of” options are for you! We designed this package for “hands-on” brides that will (sooner or later) come to realize that they cannot coordinate their own wedding and be the bride too.
We will assert ourselves at the final stages of your planning and help you tie any loose ends so as to alleviate some of your pressure (And we will make sure to hold your vendors to the same standards as if you were doing the job yourself.)

Services Included:

  • Meet the bride and groom 4 -6 weeks before the wedding day to go over client’s timeline and suggests timeline edits as needed
  • (1) Lead Planner and (1) Assistant for the Wedding Day, for up to 150 guests (Extra assistant might be required if guest count exceeds 150. Cost of said assistant is additional)
  • Go over any arrangements the couple have previously made with vendors, and edit client’s timeline accordingly
  • Confirm final details with vendors prior to the wedding day
  • Create contact information sheet with all vendor and bridal party information
  • Send vendor copy of the final timeline and provide directions to the ceremony and reception locations
  • Distribute wedding timelines to applicable bridal party members
  • Work with wedding officiator to choreograph wedding ceremony, processional and recessional
  • Alert wedding party as to where they need to be the following day, and at what time
  • Ceremony Rehearsal prior to Wedding Day
  • Facilitate on-time arrival of hair and make-up stylists
  • Coordinate hair and make-up schedule with bridal party and stylists to ensure that hair and make-up is completed in a timely fashion
  • Make sure personal flower i.e. bridal bouquet, bridal party and family florals arrive on time
  • Make sure Photographer arrives on time and has a “must shoot” list
  • Ensure that transportation schedule arrives on time and instruct wedding party as to when to depart for ceremony
  • Set-up Programs, and other ceremony items i.e. guest book, unity candles, Kiddush cups, wine or yarmulkes
  • Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnieres have arrived at ceremony location
  • Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be “proper” usher
  • Ensure that ceremony musicians have arrived and direct them as to where to set-up
  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will be used to cue musicians
  • Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony
  • Communicate with bride and groom so that they know how much time remains before the start of the ceremony
  • Handle emergencies that may arise
  • Line-up the Bridal Party for their entrances down the aisle
  • Cue ceremony musicians when bridal party is ready to begin processional
  • Gather family and friends for after ceremony photos
  • Greet vendors and instruct them as to where to set up i.e. wedding band, florist and caterer
  • Arrange escort cards
  • Make sure reception flowers/décor is set up according to the flower order
  • Ensure that tent and lighting are set up properly and troubleshoot as needed
  • Meet with catering staff to confirm food timeline
  • Set-up guests book and pen, champagne flutes, cake cutting utensils
  • Set-up table numbers/names and menu cards
  • Set-up amenities baskets, hand towels, candles, etc. in bathrooms
  • Ensure proper flow of cocktail hour food
  • Look over dining tables and make sure they are set up according to the floor plan
  • Along with catering staff, encourage guests to join the bride and groom for dinner at the end of cocktail hour
  • Help guests locate their escort cards and dining tables
  • Locate Bride and Groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance
  • Cue band/DJ, Photographer,/Videographer, when the majority of guests have found their tables and bride and groom are ready to be introduced
  • Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
  • Cue best man and father of the bride when they are about to be announced for toasts
  • Alert catering staff to pour champagne just before the toasts
  • Be aware of timing of catering service and make sure people are served promptly
  • Distribute final payments/gratuities to vendors at the end of the evening (no negation in the terms of vendor contracts will be handled by Say I Do to Details tem at this time)
  • Prevent and Fix any problems that may arise during the event
  • Remain easily accessible through the entire event in case there are any details you would like attended to
  • Set up favor table towards the end of the evening
  • Pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night

Note: A Day-of-Coordinator will not re-negotiate any terms in contracts with vendors at this time, or at any time prior to, during, or after your wedding day. All agreements should be finalized prior to the wedding.

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